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Add an Admin to Facebook… When Facebook’s Way Doesn’t Work!
Howdy. This blog is constantly updated. Head to the bottom to find the most recent fix of this ongoing issue… ?
[Most recent update was August 18th, 2022]
Facebook Pages are still a very important part of social media marketing.
Facebook Pages are a slightly different beast from the individual profiles, but in essence, you can use them in a similar way and share your journey with your audience.
One of the biggest differences is the ability to get help running your Page from your team or colleagues.
By assigning a Page Admin you can allow different people different levels of access to your Page.
This is the only way that we manage Facebook Pages for our customers. They add us as Admins and we can post on their behalf, as well as change much of the page and run adverts and competitions (with Admin rights).
But there’s a problem with Facebook Pages… in fact there’s a problem with Facebook, fullstop! It’s full of bugs!
Facebook is notorious for being buggy and every week we shout at it and ask “Why, why, Facebook, why?” as it comes up with new ways to break.
Adding a Page Admin should be simple, but it’s not – and the recommended way doesn’t always work.
So here’s a Spaghetti Agency workaround!
Add an Admin to Facebook… When Facebook’s Way Doesn’t Work!
The usual way to add a Page Admin
Normally you would:
- Go to your Page settings.
- Select ‘Page Roles’ from the left-hand side.
- Then add the email of the person you want to add as admin (this has always worked best if you use the email that they use for Facebook – often some embarrassing Hotmail address!)
- Then select the level of access you want them to have from Admin, Editor, Moderator, Advertiser or Analyser.
- Press save, enter your password, and you’re done!
But Facebook is buggy and we hardly ever get added like this.
Often we have to ask for the personal login details of our customer and go in as them to make it work.
(Note: This is not advised. You should never give your password to anyone – but we’re very honest and ethical at Spaghetti!)
So here’s another way to add someone as a Page Admin that (used to) work every time.
You have always been able to add people who ‘like’ your Page as an Admin and to make the official way (above) work we always advised that the person you’re adding as admin must like the Page in the first place.
If you can find this person in your recent notifications as likes then you can simply press a button near their head and make them an Admin! Way more simple.
But there’s a problem with this… You can never find them unless they liked your Page recently, and a Page with a lot of likes often won’t even show notifications for all the new likes.
But we found out how to find all your likes in a nice chronological list and this makes adding a Page Admin REALLY SIMPLE!
To make this really simple, it’s best to ask the person you’re adding as admin to unlike your Page and then like it again so you can find them easily (they’ll be at the top of the list when you find it).
1) Log in as your Page and go to settings 2) Go to Page Activity log 3) The on the right hand side ‘hover’ over Page likes 4) Carefully move your mouse over to ‘See All’ without closing that pop-up window
5) You’ll have a list of all your Page likes, and the last person who liked your Page at the top. (If you followed the instructions at the beginning this will be the person you want to add as admin.)
The above workaround has since changed. Now the best way to find your ‘likers’ is to go to the new likes icon:
Then click ‘See All’.
6) On the right of their name is a cog icon. Click this and then ‘Assign Page Role’.
7) Set the level of role they have and click save and enter your password.
UPDATE May 2020
Facebook has since removed the cog from the page likes list. Another way to add an admin or editor to your page is to friend request them, wait for them to accept, and then follow the standard way to add an admin:
- Page Roles
- Type the name of your new friend into the box
And you’re done!
UPDATE Feb 2021
Here’s an even quicker way that doesn’t involve friend requesting:
- Make sure the person you’re adding ‘likes’ the page
- Find them on Facebook
- Grab their Facebook ID URL from the browser
- Paste that into the field in the Page Roles Section on your page
- And add them at the required level of admin.
Here’s a video showing you how:
IMPORTANT: To find the notification the person being added needs to head to their Facebook mobile app to check their notifications right away. ‘Invites’ are shown amongst other notifications so can be buried easily. Here’s what they look like (the orange Facebook Flag highlights them:
August 2022 Update – Adding an Admin to Facebook with the New Facebook Page Experience
So… they changed it again. If you’re using New Pages Experience (we all will be soon) then you’ll struggle to find the Page Roles section.
Adding an Admin to Facebook with the New Facebook Page Experience
- Switch to manage your page
- Click ‘Manage’ from the top menu
- Now select Page Access
New Facebook Page Experience looks like this:
Once you switch to manage as your page you’ll see this screen:
And now select ‘Page Access’ to get to the new screen for Page Roles and access from Meta Business Manager Accounts:
If you don’t have any names in the section titled ‘People with Facebook access’ then all this means is that all current admins are added via Meta Business Account which you can see owns the Page below.
To check these, head over to your Meta Business Account here: business.facebook.com/settings and then click ‘Pages’ and you’ll see all the current admins there.
Try it out and let me know how you get on…
I’ll try to update this post if and when Facebook update their system.
Give me a shout in the comments below and let me know how you get on. I will reply and keep this blog up-to-date.
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